Ohio Election HQ (“we,” “us,” or “our”) respects your privacy and is committed to being transparent about how we collect, use, and protect your information. This Privacy Policy explains how information is collected when you use our website, forms, polls, and related services.

By using Ohio Election HQ, you agree to the practices described in this Privacy Policy.

1. Who We Are

Ohio Election HQ is an independent election information platform focused on Ohio elections, races, polling, and related public-interest content.

For privacy-related questions, you may contact us at:

[email protected]

2. Information We Collect

We may collect the following categories of information:

Information You Provide Directly

When you fill out a form, submit a message, sign up for updates, or otherwise contact us, we may collect information such as:

Your name

Email address

Phone number

Any message or information you choose to submit

Any responses you provide through forms or interactive features

Polling and Survey Responses

When you respond to a poll, survey, or questionnaire on our site, we may collect:

Your responses to poll questions

Broad location or jurisdiction information if requested

Non-identifying response data associated with the poll submission

Where applicable, contact information and poll response data may be processed separately. Contact details submitted through forms may be stored through our CRM and automation systems, while anonymized or de-identified poll response data may be stored separately for analysis, reporting, or publication.

Automatically Collected Information

When you visit the site, certain information may be collected automatically through analytics and tracking tools, including:

IP address

browser type

device type

operating system

referral source

pages viewed

time spent on pages

clicks and interactions

approximate location based on IP

cookies and similar tracking technologies

3. Tools and Services We Use

We currently use or may use the following tools and services:

website analytics tools

Meta technologies

Google Search Console

webhooks and automation tools

CRM and contact management systems

database tools used to store anonymized or structured poll response data

For example, form submissions may be sent through a webhook into a CRM platform for contact management and follow-up, and poll answers may also be sent through a separate workflow into a database for reporting and analysis.

4. How We Use Information

We may use collected information to:

operate and improve the website

review and respond to inquiries

administer polls, surveys, and forms

analyze site usage and engagement

understand user interest in races, issues, and content

improve content, usability, and user experience

send emails or text messages, including informational or marketing communications

maintain internal records

detect misuse, spam, fraud, or abuse

comply with legal obligations

support research, reporting, summaries, trend analysis, or other informational uses related to site activity and polling

5. Email and Text Communications

If you submit your contact information, you may receive communications from us, including:

responses to your inquiries

site updates

poll invitations

informational messages

marketing emails

marketing text messages

You may opt out of marketing emails by using the unsubscribe link, where available. You may opt out of text messages by replying with a standard opt-out keyword where applicable.

Consent to receive marketing communications is not a condition of using the site.

6. Cookies and Tracking Technologies

We may use cookies, pixels, tags, and similar technologies to:

understand traffic and usage patterns

improve performance

measure campaign or content effectiveness

support remarketing, advertising, or audience building if used now or in the future

You can control cookies through your browser settings, but disabling certain cookies may affect site functionality.

7. How Information May Be Shared

We do not sell personal information to data brokers in the ordinary sense of the term. However, we may share information in the following circumstances:

with service providers, vendors, and platforms that help us operate the site

with analytics, marketing, CRM, automation, and database providers

if required by law, subpoena, court order, or other legal process

to protect our rights, users, site integrity, or security

as part of a business transfer, merger, sale, or restructuring

in aggregated, anonymized, or de-identified form for reporting, publication, analysis, or other informational purposes

8. User-Submitted Content

If you submit content, comments, suggestions, corrections, responses, or other materials to us, you grant us a broad, non-exclusive, worldwide, royalty-free license to use, reproduce, modify, adapt, publish, display, distribute, and incorporate that content in connection with the site and our operations.

You represent that you have the right to submit any content you provide and that it does not violate any law or third-party rights.

We are not obligated to keep submitted materials confidential unless required by law.

9. Data Retention

We retain information for as long as reasonably necessary for business, operational, legal, analytical, or compliance purposes. Retention periods may vary depending on the type of information, the purpose for which it was collected, and our legitimate operational needs.

10. Data Security

We take reasonable measures to protect information, but no website, platform, transmission, or storage system can be guaranteed to be completely secure. By using the site, you understand and accept that you submit information at your own risk.

11. Children’s Privacy

Ohio Election HQ is not intended for children under 13, and we do not knowingly collect personal information from children under 13. If we become aware that we have received personal information from a child under 13 without appropriate authorization, we may delete that information.

12. Third-Party Links and Services

Our website may contain links to third-party websites, platforms, candidate websites, government resources, media outlets, or social platforms. We are not responsible for the privacy practices, content, or policies of third-party sites or services.

13. Your Choices

Depending on how you interact with the site, you may choose to:

Not submit forms or poll responses

Disable cookies in your browser

Opt out of marketing emails

Opt out of text communications where applicable

You may also contact us to request updates or deletion of certain submitted contact information, subject to our legal, operational, and recordkeeping needs.

14. Ohio Residents and U.S. Users

This site is operated in the United States and intended primarily for users in the United States. By using the site, you understand that your information may be processed and stored in the United States.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be effective when posted to this page unless otherwise stated. Your continued use of the site after changes are posted means you accept the updated policy.

16. Contact Us

If you have questions about this Privacy Policy, you may contact us at:

[email protected]

Ohio Election HQ